你的公司要組織一個(gè)會(huì)議，需要邀請(qǐng)外面的人來(lái)參加，邀請(qǐng)流程用英文該怎么寫(xiě)呢?下面就提醒大家?guī)c(diǎn)寫(xiě)作邀請(qǐng)要注意的事項(xiàng)。

1．E-mail邀請(qǐng)的寫(xiě)作注意事項(xiàng)

在主題行寫(xiě)清會(huì)議名稱、地點(diǎn)和時(shí)間，例如：

Subject：Sales Meeting Beijing 11 July 2007;

在稱呼后直接點(diǎn)明召開(kāi)會(huì)議的原由，例如：

We need to finalize the next product launch.

提出會(huì)議召開(kāi)時(shí)間的建議，例如：

We should have a meeting before the Shanghai fair in July. How about June 21?

給對(duì)方一個(gè)選擇時(shí)間的機(jī)會(huì)，例如：

If the date mentioned isn’t possible for you, please Suggest an alternative in that week.

2．電話邀請(qǐng)的注意事項(xiàng)

在打電話之前要充分準(zhǔn)備，不僅要交代清楚會(huì)議的時(shí)間、地點(diǎn)和目的，還要考慮好禮節(jié)性問(wèn)候和一些寒暄，最好用英語(yǔ)寫(xiě)下筆記。

詢問(wèn)對(duì)方是否有意開(kāi)會(huì)，例如：

Could we schedule a time to meet next week?

建議會(huì)議時(shí)間，例如：

How about sometime after lunch?

確認(rèn)開(kāi)會(huì)日期和時(shí)間，例如：

See you on Monday at 7.

收到會(huì)議邀請(qǐng)，如何表示接受或者拒絕呢?下面就給您提供一些實(shí)用的表達(dá)。

電話里接受或拒絕邀請(qǐng)

接受會(huì)議安排， 例如：

Sure, no problem. Shall we say Thursday at ten?

拒絕會(huì)議安排，例如：

I’m afraid I have another appointment then.

談話結(jié)束前再次確認(rèn)時(shí)間，例如：

Right, so we’ll meet Friday at ten, then, at your office.

通過(guò)郵件接受或拒絕邀請(qǐng)

不管您對(duì)此會(huì)議拒絕還是接受，都應(yīng)在開(kāi)頭表示謝意，例如：

Thank you for the email.

如果拒絕參加一定要講明理由，最好給一個(gè)折中的做法，例如：

Thank for the invitation, but I’m afraid I won’t be in on Friday. However my colleague Li will stand in for me.

確定要開(kāi)會(huì)，在開(kāi)會(huì)前應(yīng)該將會(huì)議日程通過(guò)郵件或傳真發(fā)給與會(huì)者。一般日程的格式如下：

Agenda for budget meeting

July 1, 09.30-11.30, room A30

1.Welcome/Apologies

2.Minutes of last meeting

3.Presentation of financial situation(CFO)-20min.

4.Budget presentations(heads)-10min. each

5.Proposals – 30min.

6.AOB (any other business)

會(huì)議開(kāi)始時(shí)通常安排自我介紹。參加商務(wù)會(huì)議不要介紹自己的私人生活，而要從以下幾個(gè)方面考慮：姓名、職務(wù)、工作背景、您對(duì)會(huì)議的期望、您認(rèn)為比較有趣的一件小事等。

例如：

Good evening. I am Li Ming, software developer and principal programmer for the ABC project. The major focus of my work has been to develop a software package with great versatility but which also has a convenient user interface. Tonight, I would like to introduce you some of the major features of this new software.

為了使會(huì)議有效進(jìn)行，應(yīng)在短暫的寒暄之后馬上進(jìn)入正題。

如果是公司內(nèi)部會(huì)議，可以說(shuō)：

OK, everybody, we seem to be complete. Can we get started?

如果是與客戶開(kāi)會(huì)，可以說(shuō)：

OK, if you like, we can start now.

如果是國(guó)際性會(huì)議，可以說(shuō)：

Since the majority of the required number is present, the meeting is formally declared to be convened.

點(diǎn)明會(huì)議目的，可以說(shuō)：

The purpose of this plenary session is to make a general review of our activities during this past year, and to propose new plans for activities during the coming year.

介紹會(huì)議時(shí)間安排，可以說(shuō)：

We’ve scheduled one and a half hours for the meeting.

與會(huì)者都該發(fā)言，那么如何表述你的觀點(diǎn)和意見(jiàn)呢?下面這些常用句型可以給您幫點(diǎn)忙。

表示原因的用語(yǔ)，例如：

The age of the product was a contributory factor in the accident.

預(yù)計(jì)結(jié)果用語(yǔ)，例如：

We can anticipate the following consequences:…

表示需要考慮，例如：

Let us focus our attention on…

舉例用語(yǔ)，例如：

Here, I am just showing you a few examples of …

展示膠片用語(yǔ)，例如：

Allow us, then, at this point to present some slides.

讀報(bào)告的開(kāi)場(chǎng)用語(yǔ)，例如：

My paper is a literature review.

提問(wèn)用語(yǔ)，例如：

My I ask a question? This is an extremely difficult question to answer.

在會(huì)議上如何表示你的對(duì)問(wèn)題、觀點(diǎn)的態(tài)度?下面這些句型可供您借鑒。

表示同意，例如：

I think you’re right.

表示非常贊同，例如：

Absolutely. I think that’s a fantastic idea.

溫和地表示同意，例如：

I guess I see what you mean.

表示反對(duì)，例如：

I’m afraid I can’t agree with you there.

提出建設(shè)性的意見(jiàn)，例如：

Why don’t we…?

會(huì)議到了尾聲，主持人或是領(lǐng)導(dǎo)者就該發(fā)表總結(jié)了。下面是一些總結(jié)時(shí)常用到的句型，供您參考。

1．總結(jié)會(huì)議結(jié)果用語(yǔ)

The opinions presented so far may be summarized as

follows:…

目前為止，意見(jiàn)小結(jié)如下：

In conclusion, ladies and gentlemen, I would point out that,

although we have made gratifying progress, many still

remains to be done.

總之，女士們、先生們，我要指出的是，雖然我們已經(jīng)取得了令人滿意的進(jìn)步，但還有很多事要做。

This meeting has been an important one but I am sure that

you all recognize that our real work has just begun.

本次會(huì)議是一次非常重要的會(huì)議，但我肯定你們大家意識(shí)到我們真正的工作才剛剛開(kāi)始。

2．結(jié)束會(huì)議用語(yǔ)

As Chairman, I would like to thank you for attending and to

congratulate you on the fact that we have completed all of

the items on our agenda.

作為主席，我感謝您的參與，我們完成了議事日程上所有的項(xiàng)目，并因此而祝賀您。

I hope to see you again.

我希望再次見(jiàn)您。